PROGRAM COORDINATOR
YOUTH OPPORTUNITIES DIVISION
CITY OF WORCESTER
The City of Worcester seeks qualified applicants for a Program Coordinator for the Division of Youth Opportunities within the Department of Health and Human Services. Under the direction of the Youth Director, the position will oversee multiple projects connected to state and federal grants. This role involves strategic planning, coordination, and managing resources across these projects. This role will conduct detailed administration of local, state, and federal grants including grant writing and grant reporting to support community initiatives related to the Division of Youth Opportunities. The position will collaborate with community, neighborhood and social service agency partners to serve as a coordinator for new and existing initiatives and offer technical assistance as assigned.
Bilingual applicants encouraged to apply.
ESSENTIAL ELEMENTS:
- Manage grant programs from design, implementation and assessment.
- Manage overall grant efforts by identifying, applying, and managing new grant proposals for youth development, job readiness and other youth improvement related initiatives.
- Engage and strengthen work with the local community and Grantor agencies to identify youth community needs.
- Coordinate partner meetings to ensure collaboration with community, neighborhood and social service partners.
- Responsible to administer the financials of grant programs, review grant financial documentation for compliance, review grant reconciliations, financial reports, and contracts.
- Maintain compliance with all assigned grant requirements including but not limited to performance monitoring, fiscal reporting, and addressing contract concerns.
- Develop internal and external Standard Operating Procedures related to contracting and invoicing as outlined by grant requirements and according to City policies.
- Develop and manage annual budgets, redirection, and carryover requests for grant programs, and ensure the budgets reflect work plans.
- Track and analyze actual expenditures against budget, identify variances and recommend corrective actions.
- Liaise with Law, Budget, and other City departments to achieve grant requirements.
- Review award terms and conditions, agreement modifications, and other communications from the funding agencies.
- Assist with administrative procedures, including methods, reports, inventory, supplies, maintenance, employee relations, and other assignments as appropriate.
- Review award terms and conditions, agreement modifications, and other communications from the funding agencies. Provide interpretation to the Youth Opportunities staff and contribute to the development of any related action items.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong understanding and experience with state or federal grant contract management, budget development, budget implementation, budget tracking and financial reporting
- The ability to serve as a bridge between stakeholders, project managers, and senior leadership, providing regular updates and addressing concerns
- Strong understanding of municipal procurement requirements and process
- Proficiency in electronic databases and Microsoft Office Suite
- Experience working with diverse populations
- Ability to maintain records and prepare reports
- Ability to facilitate interdisciplinary teamwork
- Ability to do weekly site visits to program partners
- Ability to conceptualize and organize projects into manageable tasks
- Ability to convene and facilitate meetings
- Ability to work nights and weekends, as required
- Excellent written and oral communication skills
- Strong research, analytical and data skills
- Must have excellent time management skills and be able to prioritize tasks
MINIMUM REQUIREMENTS:
- Bachelor’s Degree in Public Health, Project Management, Youth Development or other related discipline, OR,:
o An equivalent combination of education, training and three (3) years of experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job will be considered in lieu of the above requirement.
- Experience working on federal grant contracts and budgets
- Excellent communication skills
- Proficient in Microsoft Office Suite
PREFERRED QUALIFICATIONS:
- Master’s Degree in Youth Development
- Five (5) years of experience with program management
- Three (3) years of experience working on federal grant contracts and budgets
- Three (3) years of experience working at a local public health level, local municipality, and/or nonprofit agency
SALARY RANGE: $63,908 - $83,631 annually, full-time, exempt, with an excellent benefits package.
To apply, please visit: www.worcesterma.gov/employment or send resume and cover to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, NOVEMBER 22, 2024, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030, Hiring@worcesterma.gov.
